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Department of Speech and Hearing Science
Students may apply for department funding for trips with purposes benefiting the Department and the University.
Fall: October 1st
Spring: March 1st
After you have secured funding, you may now put in your travel request. Visit myasutrip.asu.edu to begin this process. There are training videos, instructions, a quick reference guide, and travel support contact information available on this site. Click on the image to launch the travel system "Concur". If you are unable to access this site you will need to complete the My ASU TRIP profile request form. Complete the form and send to Cecilia.Contreras@asu.edu so she can fill out the mail code, department code, and travel account. She will get appropriate signatures and return the form on your behalf. You will be notified by email once your profile is created.
If this is your first time using this system you will need to update your profile.
Follow the instructions to create a trip request. Please note the following:
Unless funded by GPSA, type PR51001 under account and select it from the populated drop down.
Please note: please claim only what you have been awarded. For example, if you were awarded $250 but you estimate $300 in the trip request, only claim $250.
The Concur travel system allows you to book travel, however, it is also acceptable to book travel through an outside system, such as Orbitz, or directly through the airline or hotel. In this part of the process, you are estimating expenses, but it's a good idea to search the costs so that your requested estimate is as close as possible to the actual expense.
Once you hit submit it goes through an approval process. If we already have your information this should go smoothly. If we don't please email Cecilia any award letter/email, or information so that when we see your request we won't reject it. If we have any changes we will send it back to you to make changes and resubmit. Once your request is approved you will be notified with an automated email, and you are okay to travel and focus on your objective.
Before you travel you should review the FIN 501: ASU Travel Policy.
While you are in travel status please retain all receipts for ground transportation, hotel, flight, registration, and other expenses. An itemized hotel receipt is required. The exception is that meal receipts are NOT required because a flat per diem rate is used to reimburse meals.
Now that your trip is done you must complete the expense report in order to get reimbursed. The best practice is to do this right away, with a maximum allowable time frame of 30 days. This is the part of the process where you will submit receipts.
Follow the instructions to complete an expense report.
A few occasions during the year involve printing posters. Examples of these are presenting at a conference, or the Spring Research Day Poster Symposium. For these specific purposes, the department usually pays for the poster printing. These are the paperless instructions:
If you have a space assignment that is behind a locked door you may request keys. If you are working with a faculty researcher and have their permission you may request keys. Send your key request by email and include the following: